Have you ever wondered how to follow up on a job application without appearing too eager or impatient? It's a common concern among job seekers. Following up can be a crucial step in your job search but requires a careful approach. Crafting the perfect follow-up email after application is not just about reminding the hiring manager of your existence; it's about reinforcing your enthusiasm and professionalism. In this guide, we'll explore the best practices for following up on your job application to make a positive impression and increase your chances of landing that dream job.
You can navigate this critical step with confidence and poise by understanding the right timing, tone, and content for your job follow-up email.
The Importance of Sending a Follow-Up Email After an Application
Sending a follow-up email after your application is a professional courtesy that shows your enthusiasm for the position and respect for the hiring process. It can set you apart from candidates who may need to take this extra step. Additionally, a well-timed and well-crafted follow-up email can remind the hiring manager of your application, keeping you top-of-mind as they decide. This simple action can reinforce your interest in the role and demonstrate your proactive communication skills, which potential employers highly value.
When to Follow Up?
Timing is crucial when it comes to following up on a job application. Ideally, you should wait about one to two weeks after submitting your application before sending a follow-up email. This gives the hiring team ample time to review applications and begin the selection process. If the job posting included an application deadline, start your count from that date. Understanding the company's average response time can also be helpful. Some companies might take longer due to the volume of applications, while others may have a quicker turnaround. Being mindful of these timeframes can help you follow up without appearing impatient.
How do you write a follow-up email after an application?
Following up on a job application is an important step that can help reinforce your interest in the position and keep you on the hiring manager's radar. Crafting a well-structured follow-up email is essential to achieving this. Here's a detailed guide on how to write an effective follow-up email:
- Use a Clear Subject Line
A clear subject line ensures your email is noticed in the hiring manager's inbox. Use something straightforward like "Follow-Up on [Job Title] Application" to convey the purpose of your email. This direct approach helps the recipient immediately understand the context of your message.
- Professional Greeting
If possible, address the hiring manager or recruiter by name. A polite salutation such as "Dear [Hiring Manager’s Name]" sets a professional tone and shows that you have taken the time to personalize your email. If you don't have a specific name, use a general greeting like "Dear Hiring Manager."
- Start with a Polite Introduction
Begin your email with a polite and brief introduction. Mention your name, the position you applied for, and the date you submitted your application. For example, "My name is [Your Name], and I recently applied for the [Job Title] position on [Application Date]." This helps the recipient quickly recall your application.
- Express Enthusiasm
Show your enthusiasm for the role and the company. Expressing genuine interest in the opportunity helps convey your excitement about potentially joining their team. For example, "I am very excited about the possibility of contributing to [Company Name] and being a part of such an innovative team."
- Highlight Key Qualifications
Briefly remind the hiring manager of your essential qualifications and how they align with the job requirements. This reinforces why you’re a strong candidate for the position. For instance, "I believe my background in [relevant experience or skills] makes me a strong fit for the [Job Title] role."
- Inquire About the Status
Politely ask about the current status of your application. This can prompt the hiring manager to provide you with an update. You can phrase it like this: "I wanted to inquire about the status of my application and see if there are any updates you could share."
- Provide Your Contact Information
Include your contact details, making it easy for the hiring team to reach you if they need further information. For example, "You can reach me at [Your Phone Number] or [Your Email Address] if you need any additional information."
- Professional Closing
Close your email professionally with a sign-off such as "Sincerely" or "Best regards," followed by your full name. This leaves a lasting positive impression. For instance, "Sincerely, [Your Full Name]."
- Proofread
Before sending your email, thoroughly proofread it to catch any grammatical errors or typos. This step is crucial as a well-polished email reflects your attention to detail and professionalism, leaving a positive impression on the hiring manager.
- Keep It Short and Concise
Ensure your follow-up email is short and to the point. Busy hiring managers will appreciate a concise message that gets straight to the purpose without unnecessary details. If possible, aim to keep your email under 200 words.
By following these steps, you can craft an effective follow-up email that leaves a positive impression and increases your chances of moving forward in the hiring process.
Sample Follow-Up Emails
Crafting the perfect follow-up email can significantly enhance your job application process. To help you get started, we have provided sample emails you can customize based on your situation. These examples illustrate the structure and tone of an effective job follow-up email and can serve as a template for your communications. Whether you're sending an initial or a second follow-up after no response, these samples will guide you in creating a professional and engaging message that keeps you at the top of hiring managers' minds.
Example 1: Initial Follow-Up
Subject: Follow-Up on Marketing Coordinator Application
Dear [Hiring Manager’s Name],
I hope this message finds you well. My name is [Your Name], and I recently applied for the Marketing Coordinator position at [Company Name] on [Application Date]. I am writing to follow up on my application and express my continued interest in this opportunity.
My skills in digital marketing and project management make me a strong fit for the role. Could you please update me on the status of my application?
Thank you for your time and consideration.
Best regards,
[Your Full Name]
Example 2: Second Follow-Up After No Response
Subject: Second Follow-Up on Marketing Coordinator Application
Dear [Hiring Manager’s Name],
I hope you are doing well. My name is [Your Name], and I am following up again regarding the Marketing Coordinator position I applied for on [Application Date]. I understand you are likely busy, but I wanted to reiterate my enthusiasm for this role and inquire about the status of my application.
Thank you for your attention to this matter. I look forward to hearing from you.
Best regards,
[Your Full Name]
Other Methods of Following-Up
While email is the most common method for following up on a job application, there are other effective ways to reach out to potential employers. Utilizing multiple follow-up methods can demonstrate your proactive approach and a keen interest in the position. Here are some alternative methods to consider:
- Phone Follow-Up
A phone follow-up can be effective when done correctly. Ensure you call during business hours and prepare a brief script outlining your purpose. Good practices include being polite, concise, and ready to discuss your application if needed.
- Social Media Follow-Up
LinkedIn can be a valuable tool for following up. Connect with the hiring manager or recruiter and send a professional message. Mention your application and express your interest in the position, ensuring your message is polite and professional.
- After the Follow-Up
After sending a follow-up email or making a phone call, managing your expectations and planning your next steps carefully is essential. The period following your follow-up is crucial, as it can determine how you proceed in your job search and handle potential outcomes. Here are vital steps to consider after following up on a job application:
- Manage Expectations
It's important to understand that the hiring process can take time, and not receiving an immediate response doesn't necessarily indicate a negative outcome. Companies often have various internal procedures and timelines for reviewing applications and scheduling interviews. Be patient and give the hiring team adequate time to respond before considering additional follow-ups.
- Continue Your Job Search
While waiting for a response, continue actively searching for other job opportunities. Applying to multiple positions increases your chances of landing a job and prevents you from putting all your hopes on a single application. Keep refining your resume and tailoring your applications to different roles.
- Prepare for Potential Interviews
Use this time to prepare for potential interviews. Review common interview questions, practice your answers, and research the company thoroughly. Being well-prepared will boost your confidence and readiness if you are called for an interview.
- Handle a Response
If you receive a response, reply promptly and professionally. If the news is positive, express your gratitude and ask about the next steps in the hiring process. If it's negative, thank the hiring manager for their time and consideration, and ask for any feedback that could help you improve future applications.
- Deal with Rejection
Rejection can be disheartening, but it's a natural part of job-seeking. Use any feedback provided to improve your future applications. Stay positive and focused on your goal, knowing that each rejection brings you closer to finding the right job.
- Maintain Professional Relationships
Regardless of the outcome, maintaining professional relationships can be beneficial. Connect with the hiring manager on LinkedIn and keep in touch periodically. Networking can lead to future opportunities and valuable industry connections.
By taking these steps after following up, you can stay proactive and positive in your job search, increasing your chances of success.
Conclusion
Following up on a job application can significantly impact your job search. Crafting a thoughtful and well-timed application follow-up email can effectively demonstrate your enthusiasm and professionalism to potential employers. Utilizing various follow-up methods, such as phone calls and LinkedIn messages, can further highlight your proactive approach and dedication. It’s essential to manage your expectations during this period, remain patient, and continue your job search actively to increase your chances of success.
Rejection is a natural part of the process, but you can find the right opportunity with persistence and continuous improvement. For more job search tips and resources, visit Ramped Careers, where we help job seekers get interviews and jobs faster.
Things You Need While Searching for a Job
Once you are armed with the knowledge about what kind of job will make you happy, there are core things to get lined up for a job search. Let's look at a few.
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What to Look for in a Job
Fun fact, most people will have about 12 different jobs in their working lifetime. This goes to show that finding a job that you love enough to hang onto takes some forethought and possibly a bit of trial and error. Just the same, you can make some plans in advance, helping you land in a position that leaves you perfectly content. Check out a few things to look for when looking for that perfect job.
